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Frequently Asked Questions about Our Bicycle Rides

When do I need to be there?
We recommend that you arrive on Saturday afternoon (July 20th for MBR and August 3rd for OBR). Check-In will open at 2 p.m. We will have the campsite ready for you, as well as dinner on Saturday night. Both rides begin on Sunday morning. Detailed information will be included in your registration confirmation package.

What do my fees include?
The registration fee includes three meals per day beginning with dinner on Saturday evening and concluding with the Finish Line Party luncheon on Saturday before your drive home. Also included are your camping fees, gear transport, hot showers and towel service, clean toilets, vehicle support, rest stops with tables overflowing with a wide assortment of goodies, ample snacks and beverages in camp, weeklong parking, commemorative ride socks by SockGuy, and a commemorative item.

What do I need to do if I have to cancel?
We understand that unanticipated events will cause some participants to need to cancel their reservation. To deal with this situation as fairly as possible, the Board of Directors has developed the following policy regarding cancellations:

Prior to 60 days before Ride Start:

MBR – before May 23rd
OBR – before June 6th

If you cancel your reservation prior to 60 days before the start of the ride, we will refund your full entry fee within 10 business days less a $100 processing fee.

Prior to 30 day before Ride Start:

MBR – before June 21st
OBR – before July 4th

If you cancel your reservation within 60 days before the start of the ride, but at least 30 days prior to the start of the ride, we will refund your entry fee after the ride is over less a $250 processing fee.

Within 30 days before Ride Start:

MBR – after June 20th
OBR – after July 3rd

If you cancel your reservation within 30 days prior to the start of the ride, or if you must abandon the ride after it has started, we will be unable to refund any portion of your entry fee.

All cancellation requests must be submitted in writing. Date of the receipt of your request will be determined by the e-mail sent date or the post-mark date.

Please submit cancellation requests/letters to:

info@bicycleridesnw.org

or mail to:

Bicycle Rides NW
P.O. Box 682
Bend, OR 97709

Have you considered purchasing cancellation insurance?
If the possibility of having to cancel your reservation is a concern to you, we recommend that you consider obtaining trip cancellation insurance.

Generic quote for Travel Insurance that includes cancellation:

Age 0 to 34:$50
Age 35 to 59:$61
Age 60 to 69:$81
Age 70 to 79:$118

Here is the URL link to the website for a quick quote and to view the options:
http://www.silentsportsinsurance.com/iTravel.aspx
Click on the pencil for a quote or to enroll. Enter 15-6012 into the "Quick Enrollment" box.

How can I obtain trip cancellation insurance?
We do not provide trip cancellation insurance. However, it can be obtained through various travel agents and from many insurers directly. Try a Google Search for "travel cancellation insurance."

Here is the URL link to the website for a quick quote and to view the options:
http://www.silentsportsinsurance.com/iTravel.aspx
Click on the pencil for a quote or to enroll. Enter 15-6012 into the "Quick Enrollment" box.

For more information, please contact Scott Ziller at McKay Insurance Agency to assist anyone regarding trip cancellation insurance.

Website:http://www.mckayinsagency.com
Office:641-842-2135
Toll free:800-942-0283

Is this a camping or a lodging tour?
This is a camping tour. A list of motels in the communities where we will be staying will be sent to you in the confirmation packet. However we do NOT have any shuttle service to get you to the motels. Getting there will be on your own. Riders who choose to do this should bring a backpack to carry what they need for the night and ride their bike to the motel. Be sure to check MapQuest or with the motel’s reservation clerk in advance to see how far your accommodations will be from Camp Central.

How many bags can I bring?
We ask that you only bring a reasonable amount of baggage, as it has to be loaded and unloaded each day.

  • Two medium duffel bags
  • Limited to no more than 40 pounds each***
  • Please help us spare the backs of our crew members who will be lifting your bags daily.
  • ***Due to some abuse, we reserve the right to inform you that your bag(s) is/are too heavy and that you will need to lighten the load before leaving the first day.
  • Plastic garbage cans, with or without wheels, are NOT considered luggage. Please do not bring them.

What do I need to bring?
See the Equipment List.

What is the fee for a non-rider?
Non-rider fees are $675. These fees cover the use of all amenities. There is no pro-rated fee for just meals, showers, etc.

Can I bring my own support vehicle and driver?
Yes you can. They will be asked to travel a different route to the next campsite in order to not have extra vehicles along the bike route. Sometimes there will not be an alternate route available. If they need to take the bike route, they will be asked to not stop at the rest stop or anywhere along the route. There typically is not enough room for an extra vehicle at the rest stops, and stopping along the route can be hazardous for the riders. The driver will need to register with us at Check-In and agree to abide by our policies.

Will there be additional parking and/or RV sites available at the campsites for my own support vehicle and driver?
No, we do not provide additional parking or RV sites on our tours. You will be responsible for arranging your own RV sites along the route. As for additional parking, contact Sanna Phinney to learn more about what will be available at each site along the way.

Will we have a place to leave cars for the week?
Yes. Arrangements have been made to leave them at the site where we start and end the rides.

Do you provide lunch?
Yes, we do provide lunches. All meals are included EXCEPT for lunch on the layover days.

Can I ship my bike?
Yes. You need to ship your bike to Sunnyside Sports. Be sure it arrives no later than 4 days prior the start of the ride:

Sunnyside Sports
930 NW Newport Ave.
Bend, OR 97701
Attn: OBR or MBR
Phone: (541) 382-8018

Check with your local UPS service for actual shipping time from your area. Please be sure to put your name on the box or bike. For more information and a shipping form see Bike Shipping.


Click Request Updates to be informed of future rides.

This information is for Bicycle Rides Northwest use only - we do not sell mailing lists.

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