Frequently Asked Questions about Our Bicycle Rides
- When do I need to be there?
- What do my fees include?
- What do I need to do if I have to cancel?
- Why should I consider Travel Insurance?
- How many riders do you take on the tour?
- Is this a camping or a lodging tour?
- What hours are riders allowed on the course?
- How many rest stops do you have on your rides?
- Will you have drop sites available for extra gear?
- How can I charge my electronic devices?
- Is it possible that the route may change from what is posted on the website?
- How many bags can I bring?
- What do I need to bring?
- Do I have to bring my own tent?
- Can I bring my own chair?
- What is the fee for a non-rider?
- Can I bring my own support vehicle and driver?
- Will there be additional parking and/or RV sites available at the campsites for my own support vehicle and driver?
- Will we have a place to leave cars for the week?
- Do you provide lunch?
- Can I ship my bike?
When do I need to be there?
We recommend that you arrive on Saturday afternoon (July 22nd for OBR and August 5th for IBR). Check-in opens at 2 p.m. We will have the campsite ready for you, as well as dinner on Saturday night. Both rides begin Sunday morning. Detailed information will be included in your confirmation package.
What do my fees include?
The registration fee includes:
- Three meals per day beginning with dinner Saturday evening and concluding with the Finish Line Party luncheon the following Saturday before your drive home
- Campsite (not the Tent & Porter Service. That is extra.)
- Gear transport
- Hot showers
- Fresh clean towel each day
- Clean toilets
- Support vehicle
- Rest stops with tables overflowing with a wide assortment of goodies
- Ample snacks and beverages in camp (including a wide assortment of cold beer)
- Week-long parking at the start point
- Commemorative item
- Mechanical support services
- Daily entertainment (music and/or speakers)
What do I need to do if I have to cancel?
We understand that some riders will have to cancel their registration, due to injuries, illnesses, last-minute date conflicts or other unanticipated situations.
Prior to 30 Days before the Event:
If you cancel your registration more than 30 days before the event, we will refund your registration fee within 10 business days, minus a $150 processing fee.
Within 30 Days before Ride Start:
If you cancel your registration less than 30 days prior to the start of the ride, we will offer you a 50% credit to be transferred to the following year’s ride. This credit transfer does not guarantee your entry for the following year’s ride; it will remain your responsibility to register timely for the ride of your choice in the following year.
For the Oregon Bicycle Ride:
- Cancellations received before June 22nd – $845 refund
- Cancellations received on June 22nd or later – $498 credit transferred to 2018; no cash refund
For the Idaho Bicycle Ride:
- Cancellations before July 5th – $900 refund
- Cancellations received on July 5th or later – $525 credit transferred to 2018; no cash refund
Week before Ride:
There are absolutely NO refunds given for cancellations the week before the ride. Please consider purchasing Travel Insurance to protect your investment (special coverage in case you need to cancel).
For the Oregon Bicycle Ride:
- Cancellations received on July 15th or later
For the Idaho Bicycle Ride:
- Cancellations received on July 29th or later
All cancellation requests must be submitted in writing, either by e-mail (preferred), fax or regular mail. The date of receipt of your request will be determined by the e-mail sent date, fax received date, or the post-mark date.
Please submit cancellation requests/letters to:
fax to: 541-322-9296
Bicycle Rides NW
P.O. Box 682
Bend, OR 97709
Once we have reached the maximum number of participants we have set for the ride, we will establish a Wait List in the order the registration applications are received. If event spots open up, we’ll offer riders on the Wait List the chance to participate in order of their place on the list.
To be placed on the Wait List, you must complete the registration process using our online registration system. You will be required to complete the entire registration process, including inputting your credit card information. Your credit card will NOT be charged unless you are offered and accept a position to participate in the ride.
As cancellations occur, we’ll notify the rider at the top of the Wait List by email; that person will have two (2) calendar days to respond. After two days, we will extend the offer to the next rider on the list. In the event that a rider does not respond within two business days but desires to remain on the Wait List, that rider will be offered the next available opportunity.
If you are on the Wait List, please check your email on a regular basis, and respond to any email notifications promptly.
The Wait List is published on our website shortly after a ride has filled, and is updated as riders are moved from the Wait List to the registered rider list.
If you are unable to attend our event, you may transfer your registration to another rider as long as we do NOT have a Wait List. All Wait List participants have priority over transfers. Transfers will be subject to a processing fee of $75. If you would like to arrange for a transfer, contact BRNW for availability and more information. Transfers must be used in the same year; we cannot transfer registration to the following year.
Why should I consider Travel Insurance (aka Trip Cancellation Insurance)?
Traveling creates memories of a lifetime, and can also mean encountering the unexpected, ranging from an inconvenient flight delay to a cancellation for sickness, or a truly serious medical emergency. In today’s travel environment it is increasingly important to protect yourself and your travel investment.
When you register through our online provider, Sign Me Up, you will have an option to purchase travel insurance through Allianz.
Here is another option: use this URL link to the website for a quick quote and to view the options:
Click on the pencil for a quote or to enroll. Complete the information in the “Get a Quote” box and click on “Next” to obtain a quote and view the various policies available.
For more information, please contact Scott Ziller at McKay Insurance Agency to assist anyone regarding travel insurance.
Additional travel insurance information can be found by doing a Google search for “travel insurance” or “trip cancellation insurance.”
The loss of your registration fee is generally covered and many plans offer additional medical coverage. Be sure to check it out and compare products.
How many riders do you take on the tour?
We limit our group size to 300 riders or less. This size is small enough to allow riders to meet new people and build new friendships without getting lost in a crowd.
Is this a camping or a lodging tour?
This is a camping tour. A list of motels in the communities where we will be staying will be provided in the confirmation packet. However we do NOT offer any shuttle service to get you to and from the motels. Getting there will be on your own. Riders who choose to stay in motels should bring a backpack to carry what is needed for the night and ride their bike to and from the motel. Your baggage will be stowed in our luggage trucks overnight for you. Be sure to check MapQuest or with the motel’s reservation clerk in advance to determine how far your accommodations are from Camp Central.
What hours are riders allowed on the course?
You will have plenty of time to finish the route each day. Our permits allow us to access the roads between the hours of 7 a.m. and 6 p.m. The course officially opens at 7 a.m. each day and it officially closes at 6 p.m. each day. Please do not start before 7 a.m. The course will not be monitored and SAG support will be not available before 7 a.m. And if you leave too early, you may arrive at the first Rest Stop before it opens for the day. If you are still on the course at 6 p.m., you will be offered a ride into camp in the SAG. If you choose to not accept the ride, you will be on your own without further support that day.
How many rest stops do you have on your rides?
The number of rest stops is dictated by the daily mileage. We typically have 2 rest stops on the route each day and terrain permitting we will place them about 20-25 miles apart. We also try to incorporate an additional water stop on climbs or when Mother Nature decides to turn up the thermostat.
Will you have drop sites available for extra gear?
Yes we will have a drop bag system for you. When you check-in at the ride start, you will receive a BRNW Chico bag. Be sure to write your name on it with the magic markers at check-in. This bag stuffs into its small stuff sac (look inside the bag) and it fits very conveniently in your jersey pocket. You can put your jacket, arm warmers, knee warmers, etc. into the bag and tie it shut. Just leave the bag at one of the Rest Stops and our team will bring the bags to Camp Central. Your drop bags should be available each day around 4 p.m. at Camp Central.
How can I charge my electronic devices?
We have a charging station set up near Camp Central. However, we can’t always guarantee that charging will be available everywhere we go. As long as we have sufficient power, we will have a functioning charging station.
Is it possible that the route may change from what is posted on the website?
Yes, it is possible that the final route could change. There are many reasons last minute changes can come into play: road construction, final permit approvals, acts of nature.
How many bags can I bring?
We ask that you only bring a reasonable amount of baggage, as it has to be loaded and unloaded each day.
- Two medium duffel bags
- Bag weights are limited to no more than 40 pounds each – remember you may need to carry your bag personally.
- Please help us spare the backs of our crew members that will be lifting your bags daily.
- We reserve the right to inform you that your bag(s) is/are too heavy and that you will need to lighten the load before leaving the first day.
- Plastic garbage cans, with or without wheels, are NOT considered luggage. Please do not bring them.
What do I need to bring?
See the Equipment List.
Do I have to bring my own tent?
Yes, you need to bring your own tent and it must be packed in one of your two bags. You may want to consider our Tent & Porter Service if you do not want to bring your own tent along and set it up and take it down each day.
Can I bring my own chair?
Yes, you may bring a chair and it needs to be packed in one of your two bags. It is not advisable to strap it to the outside of your bag as it could become separated or damaged. We do offer a Chair Service if you do not want to bring your own along.
What is the fee for a non-rider?
Non-rider fee is $650 (early bird rate) and increases to $675 on March 1st. This fee covers the use of all amenities. There is no pro-rated fee for just meals, showers, etc.
Can I bring my own support vehicle and driver?
Yes and no. Your non-rider companion may drive their own vehicle as long as they are registered as a non-rider. They may not, however, provide personal support services for you along the route. The driver will need to register with us at Check-In and agree to abide by our policies. For safety reasons, they will be required to travel a different route to the next campsite helping us keep the extra vehicles to a minimum along the bike route. Sometimes there won’t be an alternate route available. If they need to take the bike route, they are not allowed to stop at the rest stop or anywhere along the route. Stopping at rest stops or along the route can be hazardous for the riders.
Will there be additional parking and/or RV sites available at the campsites for my own support vehicle and driver?
No, we do not provide additional parking or RV sites on our tours. You will be responsible for arranging your own RV sites along the route. As for additional parking, if any, contact BRNW to learn more about what will be available at each site along the way.
Will we have a place to leave cars for the week?
Yes. Arrangements have been made to leave them at the site where we start and end the rides.
Do you provide lunch?
Yes, we do provide lunch each day. All meals are included EXCEPT for lunch on the layover days (as long as we are in a community that has lunch options available).
Can I ship my bike?
Yes. You need to ship your bike to Sunnyside Sports. Be sure it arrives no later than 4 days prior the start of the ride:
930 NW Newport Ave.
Bend, OR 97703
Attn: IBR or OBR
Phone: (541) 382-8018
Check with your local UPS service for actual shipping time from your area. Please be sure to put your name on the box or bike. For more information and a shipping form see Bike Shipping.